With the pandemic coming to an end, many businesses are looking to move to new office locations. According to a survey Workplace Insight, more than half of all businesses plan on moving to a new office within the next year. If you’re in the majority of companies who plan to make a move in a few months, here are five easy steps to make things simple and easy:
1.) Select a Location
While retail emphasizes the importance of “location, location, location,” site location is also important when selecting a new office. Determining the right location should consider the needs of your top employees and partners. Choosing a location close to where your employees live can improve productivity and team morale. Accessibility, in terms of parking spaces, public transportation, and easy airport access, should also be considered for the same reasons. Nearby amenities and restaurants may also be important, should you need to entertain a visiting VIP.
2.) Office Requirements
It’s easy to overlook specific office requirements when shopping around. How many conference rooms do you need and what does their capacity need to be? Are private call rooms needed to minimize office noise? A brainstorm session with your peers and colleagues can help determine what your office needs, and what it doesn’t. Important details should be planned out so a checklist of requirements can be made. Don’t forget to leave out things that can improve employee morale, like breakrooms, gyms, or coffee counters.
Location and requirements will influence your budget, but you’ll also need the ol’ tape measure. What sizes are your desks? How many desks do you need? How much space do you want between desks? Making some sketches with measurements can help you determine what square footage you need, which will be a major driver in budget planning.
Included in your budgeting process should be furniture. Do you plan on keeping the same furniture and appliances, or do you plan to get replacements? If you’re downsizing, a plan will need to be made for the furniture you no longer wish to keep. More likely than not, a local nonprofit would be more than happy to haul off your unwanted furniture for free.
The actual moving may be the hardest part. Packing up furniture, bubble wrapping computers & equipment, and managing the furniture can take away much-needed time from you and your employees. Not to mention that you won’t have a functioning office until the move is complete. Hiring movers and furniture assemblers can save you a lot of time and is often worth the cost. “Hire A Helper” can assist you in finding the perfect moving company. This aggregate website offers moving companies with reviews and endorsements, and you can select if a truck is needed and the number of movers. It’s like HomeAdvisor, but just moving companies. This helpful tool can save a lot of time when searching for a moving company.
5.) Citation Update
After everything has been moved and the office is up and running, one more task needs to be completed: updating your address. This can be a long process depending on your business. To simplify things, we advise making a spreadsheet or checklist of all the places your address needs to be updated. This may require working with multiple departments. The IRS, suppliers, distributors, marketing material, websites, may all need to have your new address. The good news is you can make this checklist even before you’ve selected the new location. This will make things much easier during the actual move and as you set up your new office.
Those are the 5 steps for a smooth and simple transition into your new office. If you happen to be looking for industrial offices in North Houston, feel free to contact us today. We’d love to hear from you.